Agenda & Notice of Parish Council Meeting, 9th January 2023, 7:30pm

Parish Council Clerk: Philip Edwards |

To Councillors: C Gay, P Hutton (Vice Chairman), D Hooper, R Ireland (Chairman), G Joyce, J Mitchell, P Wood

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 9th January 2023 at 7.30pm. The agenda for the meeting appears below.

Philip Edwards, Clerk, 4th January 2023

4131. Public Participation Session

(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than three minutes, by addressing the Chairman.

4132. Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

4133. Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

4134. Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 12th December 2022 are confirmed as an accurate record and signed by Chairman.

4135. Reports

(a) Chairman’s Report

(5min) 7:52

  • Any urgent business as agreed by the Chair

(b) Clerk’s Report

(5min) 7:57

  • To receive any updates from the Clerk.

(c) Meetings attended

(4min) 8:02

  • To report on any meetings attended

(d) Memorial Hall

(4min) 8:06

  • To advise on hall matters

(e) Highways

(4min) 8:10

  • To update on Highway matters, pavements and public rights of way.

(f) Recreation Ground

(4min) 8:14

  • To receive any updates on the recreation ground
  • TO RESOLVE: Approval of grass cutting quotation for recreation ground for 2023-24 (email of quotations sent to councillors on 3/1/23)

(g) Ward Councillor’s Report

(4min) 8:18

  • To receive a report from BANES District Cllr David Wood

4136. Finance

(5min) 8:22

(a) Payments and income – see appendix 2023-01 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. TO RESOLVE: Approval of bank reconciliation

4137. Planning applications

(5min) 8:27

There are no outstanding consultation requests to resolve.
To note: any updates to previous consultation responses.


4138. Policies for review

(10min) 8:32

  • TO RESOLVE: Review and approval of risk management scheme
  • TO RESOLVE: To approve: Delegation to Clerk for Exceptional Circumstances (required by risk management scheme)
  • TO RESOLVE: Review and approval of Grant awarding policy and application form

4139. Items for attention of the Clerk

(3min) 8:42

To note any other items for attention of the clerk and any requests for business to be considered at the next meeting.

4140. Date of Next Meeting

(2min) 8:45

TO RESOLVE : Date of next meeting: Monday 13th February 2023, 7.30pm at West Harptree Memorial hall. (To consider, second Monday of Feb is school half term holiday, an alternative week may be preferable)


Appendix of links to documents and reports:

2023-01 Finance Reports

Finance Reports for the Parish Council meeting

  • Created: 3rd Jan 2023
  • Version: 1.0

Grant Applications and Application Form

Grant application policy and application form

Minutes of Parish Council Meeting, 12th December 2022, 7:30pm

Minutes for the December 2022 monthly parish council meeting. For links to the appendix and supporting documents, see the table of contents and links to supplementary pages at the end of the minutes.

Risk Management Scheme 2022-23

Risk management schedule

Scheme of Delegation – Exceptional Circumstances

Scheme of delegated responsibilities to the Clerk/RFO for financial authority to spend in exceptional circumstances

Appendix of Correspondence:

To view appendices, please view this document on our website

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