Agenda & Notice of Parish Council Meeting, 20th February 2023, 7:30pm

Parish Council Clerk: Philip Edwards |

To Councillors: C Gay, P Hutton (Vice Chairman), D Hooper, R Ireland (Chairman), G Joyce, J Mitchell, P Wood

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 20th February 2023 at 7.30pm. The agenda for the meeting appears below.

Philip Edwards, Clerk, 11th February 2023

4141. Public Participation Session

(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than three minutes, by addressing the Chairman.

4142. Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

4143. Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

4144. Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 9th January 2023 are confirmed as an accurate record and signed by Chairman.

4145. Reports

(a) Chairman’s Report

(5min) 7:52

  • Any urgent business as agreed by the Chair

(b) Clerk’s Report

(5min) 7:57

  • To receive any updates from the Clerk.

(c) Meetings attended

(4min) 8:02

  • To report on any meetings attended
  • To note, Chew Valley Area Forum, 23/2/23, 18:00 via zoom
  • To note, the next parish liaison meeting is 15th March, 18:30 in Keynsham
  • To note, Councillors have been invited to a forum regarding the PCC’s police and crime plan priorities on 22nd Feb, 17:00 in Keynsham

(d) Memorial Hall

(4min) 8:06

(e) Highways

(4min) 8:10

  • To update on Highway matters, pavements and public rights of way.

(f) Recreation Ground

(4min) 8:14

  • To receive any updates on the recreation ground

(g) Ward Councillor’s Report

(4min) 8:18

  • To receive a report from BANES District Cllr David Wood

4146. Finance

(5min) 8:22

(a) Payments and income – see appendix 2023-02 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: bank reconciliation

4147. Planning applications

(5min) 8:27

TO RESOLVE: Application Reference23/00386/FUL
Application Address: Nethway , Bristol Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HG
Proposal: Erection of single storey rear and single storey side extension.


4148. May 2023 Elections

(3min) 8:32

Voting ID – On Thursday 4 May 2023 local elections are taking place in Bath and North East Somerset. Changes to legislation mean that voters will need to show photo ID when voting in person at a polling station. Details have been posted on the website. (See appendix)

Details and a timetable for standing for election at the Parish Council elections in May have been posted on the website. (see appendix)

The Parish Council need members of the public to stand for office to fill vacancies. Any members of the public interested may view details online or contact the Clerk.

4149. Items for attention of the Clerk

(3min) 8:35

To note any other items for attention of the clerk and any requests for business to be considered at the next meeting.

4150. Date of Next Meeting

(2min) 8:38

TO RESOLVE : Date of next meeting: Monday 13th March 2023, 7.30pm at West Harptree Memorial hall.


Appendix of links to documents and reports:

2023-02 Finance Reports

Finance Reports for the Parish Council meeting

  • Created: 11/2/2023
  • Version: 1.0

Becoming a Parish Councillor

Details on becoming a Parish Councillor, including election details and co-option details

  • Created: 6/2/2023

Cllr J Mitchell – Planning Report for 20th Feb 2023

Planning report from Cllr Mitchell

  • Posted:

David Wood Report 18-12-2023

District Councillors report for Feb 2023 meeting

  • Posted:

Harptee Hop, 4th March 2023

  • Created: 8/2/2022

Local Government Elections Briefing 2023

Timetable of dates for the May 2023 elections and nomination papers

  • Created: 7/2/2023

Minutes of Parish Council Meeting, 9th January 2023, 7:30pm

Minutes for the monthly parish council meeting

Photo ID needed to vote at May elections

On Thursday 4 May 2023 local elections are taking place in Bath and North East Somerset.
Changes to legislation mean that voters will need to show photo ID when voting in person at a polling station

  • Created: 7/2/2023

Appendix of Correspondence:

To view appendices, please view this document on our website

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  • Version: 1.0