Agenda & Notice of Parish Council Meeting, 17th April 2023, 7:30pm

Clerk: Philip Edwards (CiLCA)
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To Councillors: C Gay, P Hutton (Vice Chairman), D Hooper, R Ireland (Chairman), G Joyce, J Mitchell, P Wood

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 10th April 2023 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 12th April 2023

2304_[1] Public Participation Session

(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than three minutes, by addressing the Chairman.

2304_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2304_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2304_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 20th March 2023 are confirmed as an accurate record and signed by Chairman.

2304_[5] Reports

(a) Chairman’s Report

(5min) 7:52

  • Any urgent business as agreed by the Chair

(b) Clerk’s Report

(5min) 7:57

  • The election results have been posted online. There will be one vacancy in May which can be filled by co-option
  • To note correspondence shared with council members (see appendix)

(c) Meetings attended

(4min) 8:02

  • To report on any meetings attended

(d) Memorial Hall

(4min) 8:06

  • To advise on hall matters

(e) Highways

(5min) 8:10

  • To update on Highway matters, pavements and public rights of way.
  • TO RESOLVE: Recommendations to submit to BANES regarding parking at Ridge Lane.

(f) Recreation Ground

(5min) 8:15

  • To receive any updates on the recreation ground
  • Cllr Mitchell has fitted the replacement cover plate on the playground roundabout

(g) Ward Councillor’s Report

(4min) 8:20

  • To receive a report from BANES District Cllr David Wood

2304_[6] Finance

(5min) 8:24

(a) Payments and income – see appendix 2023-04 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. TO RESOLVE: bank reconciliation
  4. To note: spend vs budget to 31st March 2023

2304_[7] Planning applications

(5min) 8:29

TO RESOLVE: Application Reference23/00098/FUL
Application Address: West Harptree House , Bristol Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HG
Proposal: Erection of new 2 bed detached dwelling within existing residential garden plot.
(Deadline extension agreed for parish council response with BANES)


2304_[8] Church Clock

(4min) 8:34

To review correspondence with the church regarding the church clock.

2304_[9] Annual Parish Meeting

(4min) 8:38

To review plans for the annual parish meeting in May: 15th May 7:00pm to 7:30pm.

2304_[10] Items for attention of the Clerk

(3min) 8:42

To note any other items for attention of the clerk and any requests for business to be considered at the next meeting.

2304_[11] Date of Next Meeting

(2min) 8:45

TO RESOLVE : Date of next meeting: Monday 15th May 2023, 7.30pm at West Harptree Memorial hall.


Appendix of links to documents and reports:

2023-04 Finance Reports

Finance Reports for the Parish Council meeting

  • Created: 12/4/2023
  • Version: 1.4

Meeting 17/04/23

Planning report from Cllr Mitchell

  • Posted:

Minutes of Parish Council Meeting, 13th March 2023, 7:30pm

Minutes for the monthly parish council meeting

Result of Uncontested Election

Results of the election, uncontested.

  • Posted:

Appendix of Correspondence:

To view appendices, please view this document on our website