Agenda & Notice of Parish Council Meeting, 15th January 2024, 7:30pm


Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), G Joyce (Vice Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 8th January 2024 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 8th January 2024

2401_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2401_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2401_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2401_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 11th December 2023 are confirmed as an accurate record and signed by Chairman.


2401_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2401_[6] Clerk’s Report

(8min) 7:57

  • To receive a report from the Clerk
  • To note: correspondence shared with council members (see appendix)

2401_[7] Meetings attended

(4min) 8:05

  • To note: any reports on meetings attended

2401_[8] Memorial Hall

(4min) 8:09

  • To note: any reports on hall matters

2401_[9] Highways

(5min) 8:13

  • To note: any reports on Highway matters, pavements and public rights of way.

2401_[10] Recreation Ground

(5min) 8:18

  • To note: any reports on the recreation ground

2401_[11] Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood

2401_[12] FINANCE

(12min) 8:27

(a) Payments and income – see appendix 2024-01 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: petty cash float
  4. To note: bank reconciliation
  5. To note: CIL statement
  6. To note: Year to date spend
  7. TO RESOLVE: Review of insurance values on asset register
  8. TO RESOLVE: Review of Pension arrangements

2401_[13] BUDGET AND PRECEPT 2024-25

(12min) 8:39

  • TO RESOLVE: To set the budget for 2024-25
  • TO RESOLVE: To set the precept for 2024-25


(5min) 8:51

There were no outstanding consultation requests at the time of agenda publication



(3min) 8:56

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:59

TO RESOLVE: Date of next meeting: Monday 5th February 2024, 7.30pm at West Harptree Memorial hall. (change in schedule suggested)



Appendix of links to documents and reports:

2024-01 Finance Reports

Financial reports for the parish council meeting.

  • Posted: 5th January 2024
  • Version: 1.1

Asset Register 2023-24

Asset Register

Asset Register 2024-25

Asset Register

CIL Statement 2023-24

CIL statement

Minutes of Parish Council Meeting, Monday 11th December 2023, 7:30pm

Minutes and associated documents for the parish council meeting.

Appendix of Correspondence:

To view appendices, please view this document on our website

  • Version: 1.1