Agenda & Notice of Parish Council Meeting, 11th September 2023, 7:30pm


Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), G Joyce (Vice Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 11th September 2023 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 6th September 2023

2309_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2309_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2309_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2309_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 10th July 2023 are confirmed as an accurate record and signed by Chairman.


2309_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2309_[6] Clerk’s Report

(8min) 7:57

  • To received a report from the Clerk
  • The Clerk attended the AONB training and presentation on planning applications in the AONB
  • To note: correspondence shared with council members (see appendix)

2309_[7] Meetings attended

(4min) 8:05

  • To note: any reports on meetings attended

2309_[8] Memorial Hall

(4min) 8:09

  • To note: any reports on hall matters

2309_[9] Highways

(5min) 8:13

  • To note: any reports on Highway matters, pavements and public rights of way.
  • To review: Correspondence regarding parking restrictions on the junction of Ridge Lane and Ridge Crescent.
  • To review: Correspondence from BANES regarding the village centre

2309_[10] Recreation Ground

(5min) 8:18

  • To note: any reports on the recreation ground
  • TO RESOLVE: Any action required from the annual play inspection report
  • TO RESOLVE: Budget and purchase of a hornbeam tree and tree guard. Cllr Gay to present options. See appendix for retail price comparison.

2309_[11] Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood

2309_[12] FINANCE

(5min) 8:27

See appendix 2023-09 Finance Reports:

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: petty cash float
  4. To note: Year to date spend against budget
  5. To note: bank reconciliation


(5min) 8:32

There were no outstanding consultation requests at the time of agenda publication



(8min) 8:37

  • The Crown Inn was listed as an ACV on 26th November 2018, which will expire after 5 years.
  • To Review: Previous ACV nomination form 2018
  • TO RESOLVE: To nominate The Crown Inn, The Street, West Harptree as an asset of community value under Section 89 of the Localism Act 2011.


(3min) 8:45

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:48

TO RESOLVE : Date of next meeting: Monday 9th October 2023, 7.30pm at West Harptree Memorial hall.



Appendix of links to documents and reports:

2023-09 Finance Reports

Finance Reports for the Parish Council meeting

  • Posted: 4th September 2023
  • Version: 1.1

ACV – The Crown Inn, Nov 2018

ASSETS OF COMMUNITY VALUE NOMINATION FORM Oct 2018 Date on register until: 26/11/2023

  • Posted: 5th September 2023

Assets of Community Value

General notes and introduction to assets of community value

  • Posted: 6th September 2023

David Wood: WHPC Report for 11/9/23

  • Posted: 11th September 2023

Fwd: FW: West Harptree Draft Design

  • Posted: 11th September 2023

Hornbeam Tree and Tree Guard – retail options

Retail options available for review at the Parish Council meeting

  • Posted: 6th September 2023

Minutes of Parish Council Meeting, 10th July 2023, 7:30pm

Minutes and associated documents for the parish council meeting.

Play Inspection Report 3-8-2023

  • Posted: 17th August 2023

Appendix of Correspondence:

To view appendices, please view this document on our website

  • Version: 1.1