Agenda & Notice of Parish Council Meeting, 11th March 2024, 7:30pm


Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 11th March 2024 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 6th March 2024

2403_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.

2403_[2] Neighbourhood Police Report

To receive a report from Neighbourhood Constable, Stephen Carey

(8min) 7:45


2403_[3] Apologies for Absence

(2min) 7:53

To note and decide on apologies for absence.

2403_[4] Declaration of Interest

(2min) 7:55

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2403_[5] Confirmation of Minutes

(3min) 7:57

TO RESOLVE: The Parish Council meeting minutes of Monday 5th February 2024 are confirmed as an accurate record and signed by Chairman.

2403_[6] Election of Vice Chairman

(3min) 8:00

  • TO RESOLVE: To elect a Vice Chairman for the municipal year.
  • To receive the Vice Chairman’s declaration of acceptance of office

2403_[7] Co-option of New Member

(3min) 8:03

TO RESOLVE: Review and co-option of any applications for membership to the Parish Council


2403_[8] Chairman’s Report

(5min) 8:06

  • To receive a report from the Chairman

2403_[9] Clerk’s Report

(8min) 8:11

  • To note: correspondence shared with council members listed in the appendix.

2403_[10] Meetings attended

(4min) 8:19

  • To note: any reports on meetings attended

2403_[11] Memorial Hall

(4min) 8:23

  • To note: any reports on hall matters

2403_[12] Highways

(5min) 8:27

  • TO RESOLVE: To confirm as an accurate record, the summary of the public highways meeting posted on the website.
  • TO RESOLVE: confirmation of approval of SSE contract renewal (following consultation with all members by email and at the highways meeting, the SSE contract for street lighting and the bus shelter was renewed at a reduced price compared to the previous contract and within the budget set)
  • To note: any other reports on Highway matters, pavements and public rights of way.

2403_[13] Recreation Ground

(5min) 8:32

  • TO RESOLVE: Renewal of BANES contract for grass cutting. (Quotations emailed to cllrs 5/3/2023)
  • To note: Tree Surgery – Ash die back report
  • To note: Options regarding muddy path route on grass around playground
  • To review: Correspondence 28.1.24 requesting an update on playground refurbishment
  • To note: any other reports on the recreation ground

2403_[14] Ward Councillor’s Report

(4min) 8:37

  • To receive a report from BANES District Cllr David Wood

2403_[15] FINANCE

(5min) 8:41

(a) Payments and income – see appendix 2024-03 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: petty cash float
  4. To note: bank reconciliation
  5. TO RESOLVE: An annual one point scale increment from April 2024 to SCP24 in accordance with the Clerk’s contract of employment.


(5min) 8:46

  • TO RESOLVE: Review and adoption of the following policies:


(5min) 8:51

There were no outstanding consultation requests at the time of agenda publication

TO RESOLVE: Any instructions to the Clerk regarding planning applications published by BANES not listed above. To note recent updates, see ‘West Harptree’ under ‘PARISH’ on BANES website:


(3min) 8:56

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:59

TO RESOLVE: Date of next meeting: Monday 8th April 2024, 7.30pm at West Harptree Memorial hall.



Appendix of links to documents and reports:

Policies for Review

For upcoming reviews, refer to: Document Review Schedule

Appendix of Correspondence:

To view appendices, please view this document on our website

  • Version: 1.2