Agenda & Notice of Parish Council Meeting, 10th July 2023, 7:30pm

Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), G Joyce (Vice Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 10th July 2023 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 5th July 2023


(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2307_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2307_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2307_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 12th June 2023 are confirmed as an accurate record and signed by Chairman.


2307_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2307_[6] Clerk’s Report

(8min) 7:57

  • To receive a report from the Clerk
  • To note: correspondence shared with council members (see appendix)
  • To note: responses to suggestion regarding group training with ALCA from other parishes
    • Compton Martin – Response was that there was no uptake from councillors
    • East Harptree – Response was that there are not many new councillors
    • Chew Stoke – Response was that there are not many new councillors
  • To note: Price of a Hornbeam tree has been reviewed online with Chew Valley Trees. Cllr Gay has offered to check prices with his recommended supplier for both a tree and a protective cage. Cllr Gay recommends planting after the summer for better resilience.
  • To note: WECA Consultation request regarding Somer Valley Links
  • To note: the clerk is updating the website with the latest php and wordpress version and updated theme. This will fix background errors and improve security.

2307_[7] Meetings attended

(4min) 8:05

  • To note: any reports on meetings attended

2307_[8] Memorial Hall

(4min) 8:09

  • To note: any reports on hall matters

2307_[9] Highways

(5min) 8:13

  • To note: any reports on Highway matters, pavements and public rights of way.
    • To review: report of speeding tractors from member of the public [added v2]
  • To note: Cllr Hooper has checked the bus shelter light timer

2307_[10] Recreation Ground

(5min) 8:18

  • To note: any reports on the recreation ground

2307_[11] Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood


(4min) 8:27

TO RESOLVE: Review and approval of the risk management policy

2307_[13] FINANCE

(7min) 8:31

(a) Payments and income – see appendix 2023-07 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: petty cash float
  4. To note: Year to date spend against budget
  5. To note: bank reconciliation
  6. To sign Unity bank mandate to add new signatories


(5min) 8:38

There were no outstanding consultation requests at the time of agenda publication



(3min) 8:43

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:46

TO RESOLVE: Date of next meeting: Monday 11th September 2023, 7.30pm at West Harptree Memorial hall.



Appendix of links to documents and reports:

2023-07 Finance Reports

Finance Reports for the Parish Council meeting

  • Posted: 3rd July 2023
  • Version: 1

Minutes of Parish Council Meeting, 12th June 2023, 7:30pm

Minutes for the parish council meeting. An appendix of related documents can be found on the last page of the document.

Risk Management Scheme 2022-23

Risk management schedule

Appendix of Correspondence:

To view appendices, please view this document on our website

  • Version: 2