Minutes of Parish Council Meeting, 12th June 2023, 7:30pm

Clerk: Philip Edwards (CiLCA)
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Councillors Present: H Colton, D Hooper, G Joyce (Vice Chairman and Chairman of the meeting), J Mitchell and E Weatherill

Also Present: Philip Edwards (Clerk), David Wood (District Councillor) and one member of the public

2306_[1] Public Participation Session

A member of the public highlighted issues regarding ongoing problems with a pot hole on the Bristol Road, extending the 20mph limit along the East Harptree road* and the height and visibility of the new signs on the Bristol Road junction. A concern was raised regarding lorries using the Bristol Road.

2306_[2] Apologies for Absence

Apologies for absence were received from Cllr R Ireland.

2306_[3] Declaration of Interest

There were no declarations of disclosable pecuniary or personal interests.

2306_[4] Confirmation of Minutes

RESOLVED: The Parish Council meeting minutes of Monday 15th May 2023 were confirmed as an accurate record and signed by Chairman.

2306_[5] Reports

(a) Chairman’s Report

  • The Chairman thanked all the volunteers who helped with the triangle planting in May.

(b) Clerk’s Report

  • Noted correspondence shared with council members (see appendix)
  • RESOLVED – response regarding Green Space nominations for new local plan. The Clerk was requested to send an enquiry regarding:
    • Parsonage Close
    • Ridge Crescent
    • Two areas adjacent to Dilly Meadows
  • RESOLVED – informal consultation request regarding TRO. The council requested that the proposed double yellow lines be adjusted to extend further into Ridge Lane and less into Ridge Crescent by a small amount.

(c) Meetings attended

  • There were no reports on any meetings attended

(d) Memorial Hall

  • Cllr Colton reported on progress on installing the defibrillator

(e) Highways

  • The matters raised in the public participation session were reviewed.
  • Cllr Hooper offered to create a report on the Bristol Rd pot hole and pass the reference to Dst Cllr Wood for review.
  • The review of the 20mph zone was postponed pending receipt of an engineers report on highways recommendations.
  • Dst Cllr Wood noted the concerns regarding the new signs on the Bristol Road junction.
  • Cllr Mitchel offered to coordinate with Cllr Weatherill to repair footpath signs using materials previously supplied by the B&NES public rights of way team.
  • The Clerk reported that the electricity supply company had been contacted regarding the operating hours of the bus shelter light. Cllr Hooper offered to look at the timer in the bus stop regarding the lighting times of the internal light.

(f) Recreation Ground

  • Dst Cllr Wood offered to fund planting of a standard size Hornbeam tree with a protective wooden frame from the Ward Empowerment Fund.
  • The Clerk was requested to source prices to supply a tree and wooden frame materials from local sources.
  • The parish councillors offered to plant the tree, install the wooden frame and regularly water the tree.

(g) Ward Councillor’s Report

  • A report was received from BANES District Cllr David Wood. (See appendix)

2306_[6] Finance

(a) Payments and income – see appendix 2023-06 Finance Reports

  1. RESOLVED: payments to approve listed in finance report
  2. Noted: payments and Income listed in finance report
  3. Noted: petty cash float
  4. Noted: bank reconciliation

2306_[7] Planning applications

There were no outstanding planning consultation requests

2306_[8] Items for attention of the Clerk

  • The Clerk reported on training options available from ALCA.
  • The Clerk was requested to review the email planning notifications and councillor email accounts, with a request to filter the notifications to the parish only for some members.

2306_[9] Date of Next Meeting

RESOLVED : Date of next meeting: Monday 10th July 2023, 7.30pm at West Harptree Memorial hall.


There being no further business, the Chairman closed the meeting at 20:30

Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ Date:_______________
(Chairman initial all other pages)