Table of Contents
Parish Council Clerk: Philip Edwards | clerk@westharptreeparishcouncil.co.uk
www.westharptreeparishcouncil.co.uk
Councillors Present: P Hutton (Vice Chairman), D Hooper, R Ireland (Chairman), G Joyce, J Mitchell
Also Present: Philip Edwards (Clerk)
4131. Public Participation Session
There were no members of the public present at the meeting
4132. Apologies for Absence
Apologies for absence were received from Cllr P Wood
4133. Declaration of Interest
There were no declarations of disclosable pecuniary or personal interests
4134. Confirmation of Minutes
RESOLVED: The Parish Council meeting minutes of Monday 12th December 2022 were confirmed as an accurate record and signed by Chairman.
4135. Reports
(a) Chairman’s Report
- The Chairman highlighted the upcoming Parish Council elections in May and the importance of encouraging interested members of the public to contact the Clerk about standing for election.
- The Clerk was requested to publicise the election via facebook.
(b) Clerk’s Report
- Noted: Correspondence listed in the appendices
- The AED pack has been ordered for the defibrillator
- Arrangements for the internal audit in April have been confirmed
(c) Meetings attended
- There were no reports on meetings attended
(d) Memorial Hall
- Buildings and contents insurance arrangements were confirmed by the Hall committee
- The radiators are about to be serviced
- The website will be having a refresh and update
- The finances are in a healthy position
- The Hall’s first wedding is booked for this year
(e) Highways
- Cllrs J Mitchell and R Ireland are overseeing highways issues, including liaising with BANES officers regarding options on the highways brief for the BANES consultant.
- Various highways issues have been reported via fix my street, including pot holes on the Bristol Road towards the Blue Bowl and a broken sign on B3114 on the bottom of Bristol Road.
- There are three new volunteers joining the speedwatch team.
- The police were present recently in the village with mobile speed cameras and have been seen visiting approximately on a monthly basis.
- Cllrs J Mitchell and R Ireland will liaise with BANES officers regarding removing the broken speed sign.
(f) Recreation Ground
- RESOLVED: Approval of grass cutting quotation from BANES for the recreation ground for 2023-24 (email of two quotations sent to councillors on 3/1/23)
(g) Ward Councillor’s Report
- Apologies for absence were received from BANES District Cllr David Wood
4136. Finance
(a) Payments and income – see appendix 2023-01 Finance Reports
- RESOLVED: payments to approve listed in finance report
- Noted: payments and Income listed in finance report
- RESOLVED: Approval of bank reconciliation – checked and signed by Cllr G Joyce
4137. Planning applications
There were no outstanding consultation requests to resolve.
Noted: updates to previous consultation responses, including refusal of ref 22/04026/FUL: Land To South Of Widcombe Lodge, South Widcombe, Hinton Blewett
4138. Policies for review
- RESOLVED: Approved: Risk Management Scheme
- RESOLVED: Approved: Delegation to Clerk for Exceptional Circumstances with £1000 expenditure limit
- RESOLVED: Approved: Grant awarding policy and application form
4139. Items for attention of the Clerk
- The council requested the Clerk to add the new recreation ground fencing to the asset list
- Flooding on the road by the village hall was reported to BANES via fix my street.
4140. Date of Next Meeting
RESOLVED: Date of next meeting: Monday 20th February 2023, 7.30pm at West Harptree Memorial hall.
Future dates noted, including 17th April and May elections, see diary: https://westharptreeparishcouncil.co.uk/diary-of-parish-council-meetings/
There being no further business, the Chairman closed the meeting at 20:20
Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ Date:_______________
(Chairman initial all other pages)
- Status: Approved