Minutes of Parish Council Meeting, 5th February 2024, 7:30pm

Clerk: Philip Edwards (CiLCA)
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Councillors Present: H Colton, D Hooper, R Ireland (Chairman), and E Weatherill

Also Present: Philip Edwards (Clerk), David Wood (BANES District Councillor)

2402_[1] Public Participation Session

There was no public participation contributed by members of the public.


2402_[2] Apologies for Absence

Apologies for absence were received from Cllrs Gay and Mitchell.

2402_[3] Declaration of Interest

There were no declarations of disclosable pecuniary or personal interests.

2402_[4] Confirmation of Minutes

RESOLVED: The Parish Council meeting minutes of Monday 15th January 2024 were confirmed as an accurate record and signed by Chairman.


  • This item of business was postponed to be resolved at a future meeting.


2402_[6] Chairman’s Report

  • The Chairman highlighted recent events at the village hall, along with the upcoming Harptree Hop event.
  • The Chairman reported on a Community Bleed Kit Dispenser to be installed on the cabinet outside the Crown Inn. Thanks and appreciation were expressed to Clive Setter for arranging the installation.
  • The Chairman reminded members of the vacancy for a Vice Chairman, to be resolved at a future meeting.

2402_[7] Clerk’s Report

  • Noted: Updates from the insurance company regarding renewal.
  • Noted: Cllr Gay planned to plant a tree in the next two weeks subject to arrangements with Dst Cllr Wood. Council members would be welcome to attend.
  • Noted: Correspondence from BANES re Ash dieback on trees near the highway.
  • Noted: correspondence shared with council members (see appendix)

2402_[8] Meetings attended

  • Noted: there were no reports on meetings attended

2402_[9] Memorial Hall

  • Noted: Activities highlighted in the Chairman’s report were referenced including a successful quiz held recently and the Harptree Hop raising funds for Julian House. The Clerk highlighted correspondence to be shared with council members to promote the Harptree Hop.

2402_[10] Highways

  • RESOLVED: Details were confirmed for the public highways meeting on 21st February, to open to the public at 7.30pm at the Memorial Hall. Proposals to be presented by BANES with items requiring a decision to be polled at the public meeting.
  • Reviewed: Correspondence re Bellhorse Lane Issue (22/1/24). The Parish Council agreed with the points raised regarding signage and a grit bin in correspondence and asked Dst Cllr Wood to follow this up. Dst Cllr Wood agreed to follow this up with BANES.
  • Reviewed: Correspondence from BANES re Ash die back (31/1/24). The Clerk was requested to seek quotes to address concerns raised by BANES.

2402_[11] Recreation Ground

  • Correspondence 28.1.24 re playground refurbishment: postponed for review at a future meeting
  • Noted: The playground risk assessment inspections had continued on a regular basis by Cllr Colton

2402_[12] Ward Councillor’s Report

  • A report was received from BANES District Cllr David Wood as shown in the appendix.

2402_[13] FINANCE

(a) Payments and income – see appendix 2024-02 Finance Reports

  1. RESOLVED: payments to approve listed in finance report
    • The council approved the insurance quotation of £494.34 which adds an increase of cover up to £35,000 for playground equipment which remained within the budget set for insurance.
  2. Noted: payments and Income listed in finance report
  3. Noted: petty cash float
  4. Noted: bank reconciliation


There were no outstanding consultation requests at the time of agenda publication. A new consultation request since agenda publication (24/00406/FUL) would be reviewed at the March meeting with a request to be sent for an extension to respond.


  • RESOLVED: Adoption of Health and Safety Policy
  • Noted: Upcoming policy reviews, refer to appendix: Document review schedule


  • Noted: there were no other items for attention of the clerk
  • Noted: there were no requests for business to be considered at the next meeting


RESOLVED: Date of next meeting: Monday 11th March 2024, 7.30pm at West Harptree Memorial hall.


There being no further business, the Chairman closed the meeting at 20:34

Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)