Table of Contents
Clerk: Philip Edwards (CiLCA) clerk@westharptreeparishcouncil.co.uk
www.westharptreeparishcouncil.co.uk
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Councillors Present: H Colton, R Ireland (Chairman), J Mitchell and E Weatherill
Also Present: Philip Edwards (Clerk) and one member of the public
2401_[1] Public Participation Session
A question was received from one member of the public.
MEETING ADMIN
2401_[2] Apologies for Absence
Apologies for absence were received from Cllr D Hooper
2401_[3] Declaration of Interest
There were no declarations of disclosable pecuniary or personal interests.
2401_[4] Confirmation of Minutes
RESOLVED: The Parish Council meeting minutes of Monday 11th December 2023 were confirmed as an accurate record and signed by Chairman.
REPORTS
2401_[5] Chairman’s Report
- The Chairman reported that Cllr G Joyce had resigned from the council which would create a vacancy to be filled.
- Cllr Weatherill offered to represent the Parish Council at the church licensing service on 8th Feb.
2401_[6] Clerk’s Report
- Noted: correspondence shared with council members (see appendix)
2401_[7] Meetings attended
- Cllr Colton reported completion of new councillor training.
2401_[8] Memorial Hall
- A report was received from the Chairman on behalf of the memorial hall. The bookings were going well with 4 yoga sessions per week. The bingo evening had been successful. There would be a quiz and chilli event at the weekend. Plans were underway for the Harptree Hop event raising funds for Julian House later this year. A heating engineer was being sought to repair radiator leeks. The activites of the Hall were going well.
- The Chairman would forward a copy of the Hall insurance certificate to the Clerk.
2401_[9] Highways
- Cllr Weatherill reported on flooding at the bottom of Ridge Lane which she had reported on fix my street and was following up with Dst Cllr David Wood.
- Cllr Mitchel reported on ongoing issues near the Blue Bowl which he would monitor and a future partial road closure in this area.
- The council confirmed a target date of February 21st for a public highways meeting.
2401_[10] Recreation Ground
- Cllr Colton reported that she had been reinstalling displaced goal pegs as the goals are moved around.
- There was no update regarding tree planting.
2401_[11] Ward Councillor’s Report
- A written report was received from BANES District Cllr David Wood.
2401_[12] FINANCE
(a) Payments and income – see appendix 2024-01 Finance Reports
- RESOLVED: payments to approve listed in finance report
- Noted: payments and Income listed in finance report
- Noted: petty cash float
- Noted: bank reconciliation
- Noted: CIL statement
- Noted: Year to date spend
- RESOLVED: Insurance values on the asset register
- RESOLVED: The Parish Council approved employer pension contributions of 5.5% of gross salary (or gross notional equivalent prior to salary sacrifice).
- RESOLVED: The council approved a salary sacrifice scheme.
- RESOLVED: Approval of regular payment of pension contributions to HL by regular bank payment. A direct debit mandate was signed by two members.
2401_[13] BUDGET AND PRECEPT 2024-25
- RESOLVED: To set the budget for 2024-25 with budgeted expenditure of £13883
- RESOLVED: To set the precept for 2024-25 at £12750
2401_[14] PLANNING APPLICATIONS
- There were no outstanding consultation requests
- Members of the pubic had reported a planning permission concern. The Clerk was requested to forward these concerns to BANES for review.
2401_[15] ITEMS FOR ATTENTION OF THE CLERK
- Noted: Cllr Mitchel reported on the Chew Valley Reconnected partnership project and would write to the BANES officer to find out more.
- Noted: Peter Wood had reported a time sync issue with the Church clock. Cllr Ireland offered to investigate.
- Noted: Preferred flag dates were agreed with Cllr Weatherill.
- Noted: Cllr Weatherill reported that a local resident was happy for the council to use an outdoor tap for watering.
2401_[16] DATE OF NEXT MEETING
RESOLVED: Date of next meeting: Monday 5th February 2024, 7.30pm at West Harptree Memorial hall.
Diary: https://westharptreeparishcouncil.co.uk/diary-of-parish-council-meetings/
There being no further business, the Chairman closed the meeting at 20:52
Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)
- Status: Approved