Table of Contents
Clerk: Philip Edwards (CiLCA) clerk@westharptreeparishcouncil.co.uk
www.westharptreeparishcouncil.co.uk
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Councillors Present: C Gay, D Hooper, R Ireland (Chairman) and E Weatherill
Also Present: Philip Edwards (Clerk)
2504_[1] Public Participation Session
There was no public participation contributed by members of the public.
MEETING ADMIN
2504_[2] Apologies for Absence
Apologies for absence were received from Cllrs H Colton, J Mitchell and S McCombe
2504_[3] Declaration of Interest
Cllr Gay declared a disclosable pecuniary and personal interests in the New Manor Farm planning applications 25/00920/OUT and 25/00923/OUT
2504_[4] Confirmation of Minutes
RESOLVED: The Parish Council meeting minutes of Monday 17th March 2025 were confirmed as an accurate record and signed by Chairman.
REPORTS – To receive and note any reports:
2504_[5] Chairman’s Report
- The Chairman thanked all the volunteers who helped keep the village tidy with the community litter pick
2504_[6] Clerk’s Report
- Noted: correspondence shared with council members listed in the appendix.
2504_[7] Meetings attended Reports
- Noted: meetings attended to be covered in the recreation ground report
2504_[8] Memorial Hall Reports
- Noted: the Chairman reported that the Hall had received lots of bookings and that there had been a significant amount of planning and work put into the 100 year anniversary of the Hall on 18th October
2504_[9] Highways Reports
- Noted: residents had reported speeding causing danger at the exit of Kings driveway. The council highlighted that this should be reported to the police by residents.
2504_[10] Recreation Ground Reports
- Noted: The Clerk and Cllrs Hooper, McCombe and Weatherill met with the Kompan site manager to review the upcoming work on the playground.
- Cllr Hooper confirmed he would remove the baby swing seats and replace with standard size seats.
- RESOLVED: The council approved the purchase of a brown ‘Dovedale Adult Picnic Table’ from TDP Ltd for the playground subject to confirmation of the size of the concrete plinth by Cllr Hooper. The council delegated the approval for payment for the picnic table at an expected budget of approximately £650 plus VAT, to the Clerk and Chairman.
2504_[11] Ward Councillor’s Report
- Apologies for abscence were received from BANES District Cllr David Wood
2504_[12] FINANCE
(a) Payments and income – see appendix 2025-04 Finance Reports
- RESOLVED: payments to approve listed in finance report
- Noted: payments and Income listed in finance report
- RESOLVED: The bank reconciliation, checked and signed by the Clerk and Chairman
- RESOLVED: The new financial year budget and opening balance (see report in appendix)
- RESOLVED: Review of end of year spend against budget for 2024-25
- RESOLVED: Review of general reserve and any adjustments to earmarked reserves.
- Reviewed: rationale for earmarked reserves
- Reviewed: the council approved the general reserve at a level of 6 to 9 months expenditure in relation to risks
- RESOLVED: The council accounts are prepared on a receipts and payments basis. There are no litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end that have a financial impact on this authority. The contract assigned for £16,090.17 +VAT in 24/25 to upgrade the playground has funds set aside in the ear marked reserves to meet this financial obligation.
- Noted: All expenditure and income continues to be transacted under the General Power of Competence unless otherwise stated on the financial reports.
2504_[13] PLANNING APPLICATIONS
Cllr Gay did not discuss or vote on the New Manor Farm planning applications 25/00920/OUT and 25/00923/OUT
RESOLVED: Application Reference: 25/00920/OUT
Application Address: New Manor Farm , Bath Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HW
Proposal: Outline planning application with all matters reserved for the construction of a domestic garage and carport
Resolution: The council SUPPORTS this application
RESOLVED: Application Reference: 25/00923/OUT
Application Address: New Manor Farm , Bath Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HW
Proposal: Outline planning application with all matters reserved for the construction of a building to be used as a nursery school (in addition to the existing building)
Resolution: The council SUPPORTS this application
To note recent updates, see ‘West Harptree’ under ‘PARISH’ on BANES website:
https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch
2504_[14] POLICIES FOR REVIEW
- Noted: Upcoming policy reviews in May, refer to: Document review schedule
2504_[15] ITEMS FOR ATTENTION OF THE CLERK
- Noted: there were no other items for attention of the clerk
- Noted: there were no requests for business to be considered at the next meeting
2504_[16] DATE OF NEXT MEETING
RESOLVED: Date of next meeting: Monday 19th May 2025, 7.30pm at West Harptree Memorial hall.
Diary: https://westharptreeparishcouncil.co.uk/diary-of-parish-council-meetings/
There being no further business, the Chairman closed the meeting at 20:20
Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)
- Version: 1.1
- Status: Approved