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Minutes of Parish Council Meeting, 10th October 2022, 7:30pm

Parish Council Clerk: Philip Edwards | clerk@westharptreeparishcouncil.co.uk

www.westharptreeparishcouncil.co.uk

Councillors Present: P Hutton (Vice Chairman), D Hooper, R Ireland (Chairman), G Joyce, J Mitchell
Also Present: Philip Edwards, Clerk and two members of the public. Dst Cllr David Wood attended remotely via internet link
Did not attend: Cllrs C Gay and P Wood

Min. 4100 – Public Participation Session

There were no representations or questions from members of the the public.

Min. 4101 – Apologies for Absence

Apologies for absence were received from Cllr P Wood.

Min. 4102 – Declaration of Interest

There were no declarations of disclosable pecuniary or personal interests.

Min. 4103 – Confirmation of Minutes

RESOLVED: The Parish Council meeting minutes of Monday 26th September 2022 were confirmed as an accurate record and signed by Chairman.

Min. 4104 – Reports

(a) Chairman’s Report

Cllr P Hutton arrived at 7.48pm during the chairman’s report

The chairman reported on arrangements for the Highways meeting planned for 31st October 2022, 7.30pm. The Hall committee has offered to arrange teas and coffees for the meeting.

(b) Clerk’s Report

The following was reported from the Clerk:

  1. Banking – the clerk had been added to the Bank Mandate. Internet Banking access had been requested.
  2. Cash Book – the cash book had been updated to an excel spreadsheet, with entries reconciled up to 30th June. Further entries are awaiting access to internet banking for the Clerk.
  3. Payroll – the parish council had been registered with HMRC for PAYE. A FPS (full payment submission) had been submitted by the Clerk to HMRC for September payroll. Shape payroll software had been selected for payroll reporting. A direct debit had been set up with HMRC for PAYE payments.
  4. The Pension Regulator had been contacted with details for auto enrolment.
  5. The email mailing list had been transferred to mailchimp to comply with GDPR requirements. A sign up form is available on the website and users may unsubscribe themselves from the list.
  6. Dst Cllr David Wood had been advised of the date of the highways meeting and had offered to invite the relevant BANES officers.
  7. RESOLVED: Appointment of Bridget Bowen as internal auditor for 2023/24
  8. Correspondence was noted – see appendix
  9. Any other items for attention of the Clerk –
    1. A visitor counter was requested for the website.
    2. An email circulated to councillors on 7th Oct was reviewed regarding BANES representation for the new local plan. Cllrs J Mitchell and G Joyce volunteered to attend meetings along with the Clerk as required.

(c) Meetings attended

There were no reports on meetings attended.

(d) Memorial Hall

There were no reports on hall matters. The council confirmed the Clerk should proceed with the council resolution to order the defibrillator using CIL funds.

(e) Highways

  1. Dst Cllr David Wood confirmed that BANES had offered to match up to £10,000 funding for the next stage of the highways project.
  2. The council agreed options for consideration at the highways meeting as follows:
    • A short virtual footpath from the recreation ground main road gate to stop at the White Rose on the main road.
    • A flashing speed light on entry to the village.
    • An engineering study by BANES to assess future safety measures. (speed control and pedestrian safety)
  3. Cllr J Mitchel offered to prepare a presentation of options for the meeting on 31st October.
  4. It was noted that resurfacing works on the main road will proceed on the week commencing 7th November, as highlighted with a diagram in the report from Dst Cllr David Wood (see appendix)

(f) Recreation Ground

  1. Options were reviewed for the recreation ground gate. Cllr G Joyce agreed to action installing a stop against the gate.
  2. Cllr J Mitchell reported he had contacted Wicksteed to review any potential for rust on the play equipment.

(g) Ward Councillor’s Report

  • A report was received from BANES District Cllr David Wood – see appendix.

Min. 4105 – Finance

(a) Payments and income – see appendix 2022-10 Finance Reports

  1. RESOLVED: payments were approved as listed in the 2022-10 finance reports
  2. Noted: payments and Income
  3. Noted: bank reconciliation to 30th June 2022

(b) CIL report – see appendix 2022-10 Finance Reports

Noted: Updates to the CIL statement, balance remaining and projects to consider.

Min. 4106 – Planning applications

Noted: updates and documents added from previous planning applications.

Min. 4107 – Date of Next Meeting

RESOLVED : Date of next meeting: Monday 14th November 2022, 7.30pm at West Harptree Memorial hall.

There being no further business, the Chairman closed the meeting at 20:20

Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ Date:_______________
(Chairman initial all other pages)

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