Agenda & Notice of Parish Council Meeting, Monday 8th April 2024, 7:30pm


Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), S McCombe, J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 8th April 2024 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 3rd April 2024

2404_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2404_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2404_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2404_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 11th March 2024 are confirmed as an accurate record and signed by Chairman.

REPORTS – To receive and note any reports:

2404_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2404_[6] Clerk’s Report

(8min) 7:57

  • To receive a report from the Clerk
  • To note: ACV – Village Shop expires 18/06/2024
  • To note: New defibrillator pads have been fitted
  • TO RESOLVE: Purchase of new defibrillator case (email forwarded to Cllrs 1/1/24)
  • To note: correspondence shared with council members listed in the appendix.

2404_[7] Meetings attended Reports

(4min) 8:05

  • To note: any reports on meetings attended
  • The Clerk reported on attending the Bristol Airport meeting with local parish councils and had raised questions about the use of public transport to the airport.

2404_[8] Memorial Hall Reports

(4min) 8:09

  • To note: any reports on hall matters

2404_[9] Highways Reports

(5min) 8:13

  • To note: any reports on Highway matters, pavements and public rights of way.

2404_[10] Recreation Ground Reports

(5min) 8:18

  • To note: any reports on the recreation ground

2404_[11] Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood

2404_[12] FINANCE

(5min) 8:27

(a) Payments and income – see appendix 2024-04 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. TO RESOLVE: bank reconciliation
  4. To note: Year to date spend vs budget
  5. TO RESOLVE: Changes to Bank Mandate – new signatories


(5min) 8:32

  • TO RESOLVE: Review of policies listed in the appendix


(5min) 8:37

There were no outstanding consultation requests at the time of agenda publication

TO RESOLVE: Response, if any, to local plan options consultation
Rural areas: Village site options | Bath and North East Somerset Council (

TO RESOLVE: Any instructions to the Clerk regarding planning applications published by BANES not listed above.

Addendum, added 3/4/24 after initial agenda publication:
TO RESOLVE: Application Reference24/01125/FUL
Application Address: Lower Gurney Farm , Bath Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HN
Proposal: Conversion and change of use of agricultural building to form 2no. holiday units.

To note recent updates, see ‘West Harptree’ under ‘PARISH’ on BANES website:


(3min) 8:42

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:45

TO RESOLVE: Date of electors parish meeting: Monday 13th May 2024, 7.30pm at West Harptree Memorial hall.
TO RESOLVE: Date of next meeting: Monday 13th May 2024, 7.45pm at West Harptree Memorial hall.



Appendix of links to documents and reports

Policies for Review

For upcoming reviews, refer to: Document review schedule


To view appendices, please view this document on our website

  • Version: 2