Agenda & Notice of Parish Council Meeting, Monday 11th December 2023, 7:30pm


Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), G Joyce (Vice Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 11th December 2023 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 6th December 2023

2312_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2312_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2312_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2312_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 13th November 2023 are confirmed as an accurate record and signed by Chairman.


2312_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2312_[6] Clerk’s Report

(8min) 7:57

  • To receive a report from the Clerk
  • To note: The Chairman and Vice Chairman completed an annual staff review with the Clerk.
  • To note: The Crown Inn Asset of Community Value listing has been renewed
  • To note: correspondence shared with council members (see appendix)

2312_[7] Meetings attended

(4min) 8:05

  • To note: any reports on meetings attended

2312_[8] Memorial Hall

(4min) 8:09

  • To note: any reports on hall matters

2312_[9] Highways

(5min) 8:13

  • To note: any reports on Highway matters, pavements and public rights of way.
    • Cllr Weatherill, to note: Ridge Lane Drains
    • Cllr Weatherill, to note: Inconsiderate / Long Term parking

2312_[10] Recreation Ground

(5min) 8:18

  • To note: any reports on the recreation ground

2312_[11] Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood

2312_[12] FINANCE

(7min) 8:27

(a) Payments and income – see appendix 2023-12 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: petty cash float
  4. To note: bank reconciliation
  5. To note: Review of budget for 24/25 (To be resolved in January meeting)


(5min) 8:34

There were no outstanding consultation requests at the time of agenda publication


2312_[14] CHURCH CLOCK

(5min) 8:39

TO RESOLVE: Approval of arrangements discussed with church regarding ownership, insurance and maintenance of the church clock.


(5min) 8:44

TO RESOLVE: Grant application received from Chew Valley Nature Recovery Network. Grant application form emailed to councillors.


(5min) 8:49

  • To note: any other items for attention of the clerk
  • Cllr Weatherill, to note: Flag flying dates
  • To note: any requests for business to be considered at the next meeting


(2min) 8:54

TO RESOLVE: Date of next meeting: Monday 15th January 2024, 7.30pm at West Harptree Memorial hall.



Appendix of links to documents and reports:

2023-12 Finance Reports

Financial reports for the parish council meeting.

  • Posted: 4th December 2023
  • Version: 1.1

Minutes of Parish Council Meeting, 13th November 2023, 7:30pm

Minutes and associated documents for the parish council meeting.

Appendix of Correspondence:

To view appendices, please view this document on our website

  • Version: 1.1