Agenda & Notice of Parish Council Meeting, 9th October 2023, 7:30pm


Clerk: Philip Edwards (CiLCA)
Subscribe for updates:

To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), G Joyce (Vice Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 9th October 2023 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 4th October 2023

2310_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2310_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2310_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2310_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 11th September 2023 are confirmed as an accurate record and signed by Chairman.


2310_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2310_[6] Clerk’s Report

(8min) 7:57

  • To receive a report from the Clerk
  • To note: correspondence shared with council members (see appendix)

2310_[7] Meetings attended

(4min) 8:05

  • To note: any reports on meetings attended

2310_[8] Asset of Community Value

(6min) 8:09

  • To note: any updates on application to register The Crown Inn as an ACV
  • To note: the SPAR is on the ACV register until 18/6/2024

2310_[9] Memorial Hall

(4min) 8:15

  • To note: any reports on hall matters

2310_[10] Highways

(15min) 8:19

  • To note: any reports on Highway matters, pavements and public rights of way.
  • To review: Correspondence sent to councillors 21-7-23 and 2-10-2023 regarding parking restrictions on the junction of Ridge Lane and Ridge Crescent.
  • To review: any update on dates for a public meeting to review proposals from BANES regarding highway safety studies.
  • TO RESOLVE: Purchase of flowers to be planted in the triangle
    • To note: Remaining flowerbed budget: £182
    • To agree: Organisation of a working party to replant the triangle

2310_[11] Recreation Ground

(5min) 8:34

  • To note: any reports on the recreation ground
  • To note: appendix of minutes of rec ground working party on the recreation ground.
  • The Clerk has submitted a Ward Empowerment Fund application to Cllr Wood regarding the Hornbeam tree and guard for the recreation ground.
  • The Clerk has submitted a request to utility companies for location plans of any underground services on the recreation ground with regard to proposed tree planting. Responses and maps of services have been shared with councillors along with details of HSE publication HS(G)47 “Avoiding Danger from Underground Services”
  • TO RESOLVE: Purchase of swing seat (See quotations sent to council members 29/9/23)

2310_[12] Ward Councillor’s Report

(4min) 8:39

  • To receive a report from BANES District Cllr David Wood

2310_[13] FINANCE

(5min) 8:43

(a) Payments and income – see appendix 2023-10 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: Bank transfer of £10,000 from council NatWest account to Council Unity Account
  4. To note: petty cash float
  5. TO RESOLVE: bank reconciliation


(5min) 8:48

There were no outstanding consultation requests at the time of agenda publication



(3min) 8:53

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:56

TO RESOLVE: Date of next meeting: Monday 13th November 2023, 7.30pm at West Harptree Memorial hall.



Appendix of links to documents and reports:

2023-10 Finance Reports

Financial reports for the parish council meeting.

  • Posted: 2nd October 2023
  • Version: 1

ACV – SPAR West Harptree Jan 2019

Previous 2019 application for the SPAR as an asset of community value. Date on register until: 18/06/2024

  • Posted: 2nd October 2023

ACV – The Crown Inn, Nov 2018

ASSETS OF COMMUNITY VALUE NOMINATION FORM Oct 2018 Date on register until: 26/11/2023

  • Posted: 5th September 2023

Fwd: WHPC Report for 9/10/23

Report received from Dst Cllr D Wood

  • Posted: 9th October 2023

Minutes of Parish Council Meeting, 11th September 2023, 7:30pm

Minutes and associated documents for the parish council meeting.

Minutes of Working Party: Recreation Ground Meeting 15th Sept 2023

Minutes from the working party of councillors meeting 15th Sept 2023 on the recreation ground. Includes recreation ground matters and highway safety proposals to be considered

  • Posted: 29th September 2023

Appendix of Correspondence:

To view appendices, please view this document on our website

  • Version: 1.1