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Agenda & Notice of Parish Council Meeting, 5th February 2024, 7:30pm

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Clerk: Philip Edwards (CiLCA) clerk@westharptreeparishcouncil.co.uk
www.westharptreeparishcouncil.co.uk
Subscribe for updates: westharptreeparishcouncil.co.uk/mailing-list/

To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 5th February 2024 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 31st January 2024

2402_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.

MEETING ADMIN

2402_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2402_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2402_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 15th January 2024 are confirmed as an accurate record and signed by Chairman.

2402_[5] CO-OPTION OF NEW MEMBER

(5min) 7:52

  • This item of business is subject to confirmation from BANES prior to the meeting that the Parish Council may proceed with co-option
    • TO RESOLVE: Review and co-option of any applications for membership to the Parish Council

REPORTS

2402_[6] Chairman’s Report

(5min) 7:57

  • To receive a report from the Chairman

2402_[7] Clerk’s Report

(8min) 8:02

  • To receive a report from the Clerk
    • Response from BANES re council vacancy
    • Insurance renewal
  • To note: correspondence shared with council members (see appendix)

2402_[8] Meetings attended

(4min) 8:10

  • To note: any reports on meetings attended

2402_[9] Memorial Hall

(4min) 8:14

  • To note: any reports on hall matters

2402_[10] Highways

(15min) 8:18

  • TO RESOLVE: Details for the public highways meeting on 21st February
  • To review: Correspondence re Bellhorse Lane Issue (22/1/24)
  • To review: Correspondence from BANES re Ash die back (31/1/24)
  • To note: any reports on Highway matters, pavements and public rights of way.

2402_[11] Recreation Ground

(5min) 8:33

  • To note: Correspondence re playground refurbishment update
  • To note: any reports on the recreation ground

2402_[12] Ward Councillor’s Report

(4min) 8:38

  • To receive a report from BANES District Cllr David Wood

2402_[13] FINANCE

(5min) 8:42

(a) Payments and income – see appendix 2024-02 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: petty cash float
  4. To note: bank reconciliation

2402_[14] PLANNING APPLICATIONS

(5min) 8:47

There were no outstanding consultation requests at the time of agenda publication

(Ref: https://www.bathnes.gov.uk/webforms/planning/#advancedSearch)

2402_[15] POLICIES FOR REVIEW

(5min) 8:52

  • TO RESOLVE: Adoption of Health and Safety Policy
  • To Note: Any items for attention of the clerk regarding upcoming policy reviews, refer to: Document review schedule

2402_[16] ITEMS FOR ATTENTION OF THE CLERK

(3min) 8:57

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting

2402_[17] DATE OF NEXT MEETING

(2min) 9:00

To note: any requests for business to be considered at the next meeting

TO RESOLVE: Date of next meeting: Monday 11th March 2024, 7.30pm at West Harptree Memorial hall.

Diary: https://westharptreeparishcouncil.co.uk/diary-of-parish-council-meetings/


APPENDICES

Appendix of links to documents and reports

Policies for Review

For upcoming reviews, refer to: Document review schedule

Correspondence

To view appendices, please view this document on our website

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