Agenda & Notice of Parish Council Meeting, 26th September 2022, 7:30pm

Parish Council Clerk: Janet Burdge |

To Councillors: C Gay, P Hutton (Vice Chairman), D Hooper, R Ireland (Chairman), G Joyce, J Mitchell, P Wood

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 26th September 2022 at 7.30pm. The agenda for the meeting appears below.

Janet Burdge, Clerk, 20th September 2022

A-4077. Public Participation Session

(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation.
Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than three minutes, by addressing the Chairman.

A-4078. Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

A-4079. Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

A-4080. Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 11th July 2022 are confirmed as an accurate record and signed by Chairman.

A-4081. Urgent Business as agreed by the Chair.

Cash float for meeting refreshments, stamps, consumables (GT85) etc £100

(4min) 7:52

A-4082. Correspondence.

(3min) 7:56

See appendix of correspondence

A-4083. Clerk Appointment

(5min) 7:59

  1. TO RESOLVE: To appoint Philip Edwards as Clerk and Responsible Financial Officer for West Harptree Parish Council per the conditions of employment specified in the contract of employment, a copy of which has been emailed to councillors, to be signed by the Chairman of the meeting and Philip Edwards.
  2. TO RESOLVE: To add Philip Edwards to the Bank Mandate and update other signatories as necessary.
  3. TO RESOLVE: Regular payment by monthly standing order to Philip Edwards of monthly salary net of tax along with the monthly expenses allowance agreed by the contract.
  4. TO RESOLVE: Regular payment of PAYE tax and NI where applicable by direct debit to HMRC.

A-4084. General Power of Competence:

(3min) 8:04

TO RESOLVE: Parish Council resolves to adopt the general power of competence having met the conditions of eligibility as defined in the Localism Act 2011 and SI 965, The Parish Councils (General Power of Competence)(Prescribed Conditions) Order 2012. (See appendix for details)

A-4085. Bank Mandate

(2min) 8:07

TO RESOLVE: To add Philip Edwards to the Bank Mandate and update other signatories as necessary.

A-4086. Defibrillator at the Memorial Hall

(3min) 8:09

TO RESOLVE: To discuss and agree to purchase a defibrillator and cabinet for the Memorial Hall. Quotation £2144 +VAT, Heartsine 500P, to order from Great Western Air Ambulance trust.

A-4087. Hall hire cost for Big Choices on Buses meeting

(2min) 8:12

TO RESOLVE: To discuss and agree whether to share the cost of the hall hire, maximum payment £15 per Parish.

A-4088. Somerset Archives and Local Studies Centre, Taunton

(2min) 8:14

To agree to archive non-current Parish Council documents. Delivery either by hand or by secure parcel delivery.

A-4089. Memorial Hall

(3min) 8:16

To advise on all Hall matters.

A-4090. Highways, Pavements and Public Rights of Way

(5min) 8:19

  1. To agree an October date for a public meeting to discuss Phase II of the 20 mph project.
  2. To update on all other Highway matters.

A-4091. Recreation Ground

(4min) 8:24

  1. To report on the play equipment inspection.
  2. To update on the gate closure spring.
  3. To advise on all other Recreation Ground matters.

A-4092. Bus Shelter

(4min) 8:28

To report on the Bus Shelter refurbishment/roof replacement.

A-4093. Local Plan Partial Update

(3min) 8:32

To report as required.

A-4094. Community Infrastructure Levy (CIL) Funding.

(3min) 8:35

To update on projects as necessary.

A-4095. Ward Councillor’s Report

(4min) 8:38

Dst Cllr David Wood has sent his apologies for abscence and has sent a written report – see appendix.

A-4096. Planning Matters

(7min) 8:42

TO RESOLVE: Consultation request:

Application Reference22/02649/FUL
Application Address: Edgehill Farm , South Widcombe, Hinton Blewett, Bristol, Bath And North East Somerset, BS40 6BN
Proposal: Erection of a single storey rear extension following demolition of existing extension; alterations to exisiting single storey side extension; replacement of existing timber door with glazed door; conversion of existing outbuilding to residential annex and associated alterations.

A-4097. Finance

(5min) 8:49

TO RESOLVE: To agree payment of the following invoice(s):-

  • Rospa Playsafety Ltd, Annual inspection, play equipment £ 88.20
  • Soltech IT Ltd, Annual domain name and hosting Payment £ 48.00
  • Philip Edwards, September salary £ 396.59 (in future to be paid by monthly standing order, to commence 25th October 2022)
  • Philip Edwards, monthly expense allowance £ 26.00 (in future to be paid by monthly standing order, to commence 25th October 2022)
  • Philip Edwards £100.00 for council cash float
  • Mrs J Burdge, Clerk’s wages, Inv 21/9/22 £1,381.90
  • Mrs J Burdge, Clerk’s expenses. Inv 21/9/22 £62.23
  • Mrs J Burdge, Clerk’s wages, Inv 30/6/22 £1,381.90 (rejected cheque to be re-issued)
  • Mrs J Burdge, Clerk’s expenses. Inv 30/6/22 £62.66 (rejected cheque to be re-issued)

To note: receipt of annual Wayleave payments 1/9/22 £36.30 total

A-4098. Meetings attended

(3min) 8:54

To report on meetings attended.

A-4099. Items for the attention of the Clerk.

(3min) 8:57

Date of next meeting: Monday 10th October 2022.

Appendix of links to documents and reports:

CIL Statement 2022-23

CIL statement to year ending March 2023

General Power of Competence

Details of the General Power of Competence, including eligibility requirements

  • Posted:

Minutes of the Parish Council meeting, Monday 11th July 2022, 7.30 pm

Minutes for the July 2022 monthly parish council meeting

Sept 2022 District Councillor Report

2022-09 Report from Dst Cllr David Wood

  • Posted:

Appendix of Correspondence:

Planning updates: