Clerk: Philip Edwards (CiLCA) clerk@westharptreeparishcouncil.co.uk
www.westharptreeparishcouncil.co.uk
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), S McCombe, J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 17th March 2025 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 12th March 2025

2503_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.

MEETING ADMIN

2503_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2503_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2503_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 10th February 2025 are confirmed as an accurate record and signed by Chairman.

REPORTS – To receive and note any reports:

2503_[5] Chairman’s Report

(5min) 7:52

• To receive a report from the Chairman

2503_[6] Clerk’s Report

(8min) 7:57

• To receive a report from the Clerk
  • To note – upcoming policies for review are listed in the appendix
  • To note – Budget and precept report published to answer FOI request
  • To note – availability of litter picking equipment from BANES
  • To note – The Clerk has requested BANES parking enforcement to visit West Harptree
  • To note – resident parking issues Ridge Crescent

• To note: correspondence shared with council members listed in the appendix.

2503_[7] Meetings attended Reports

(4min) 8:05

• To note: any reports on meetings attended

2503_[8] Memorial Hall Reports

(4min) 8:09

• To note: any reports on hall matters

2503_[9] Highways Reports

(5min) 8:13

• To note: any reports on Highway matters, pavements and public rights of way.

2503_[10] Recreation Ground Reports

(5min) 8:18

• To note: any reports on the recreation ground
• To note: The Clerk has placed the order for the playground improvements
• To review: padlock options for playing field

2503_[11] Ward Councillor’s Report

(4min) 8:23

• To receive a report from BANES District Cllr David Wood

2503_[12] FINANCE

(5min) 8:27

(a) Payments and income – see appendix 2025-03 Finance Reports

1. TO RESOLVE: payments to approve listed in finance report
2. To note: payments and Income listed in finance report
3. TO RESOLVE: To enter a confidential session to review HR matters
4. TO RESOLVE: To confirm staff salary scale increment to SCP25 for April 2025 in accordance with contract of employment

2503_[13] PLANNING APPLICATIONS

(5min) 8:32

There were no outstanding consultation requests at the time of agenda publication

TO RESOLVE: Any instructions to the Clerk regarding planning applications published by BANES not listed above.

Application Reference: 25/00904/FUL
Application Address: Edgehill Farm , South Widcombe, Hinton Blewett, Bristol, Bath And North East Somerset, BS40 6BN
Proposal: Conversion of a residential outbuilding to provide ancillary accommodation and a new garage and workshop.

To note recent updates, see ‘West Harptree’ under ‘PARISH’ on BANES website:
https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch

• To Note: Any items for attention of the clerk regarding upcoming policy reviews, refer to: Document review schedule

2503_[14] ITEMS FOR ATTENTION OF THE CLERK

(3min) 8:37

• To note: any other items for attention of the clerk
• To note: any requests for business to be considered at the next meeting

2503_[15] DATE OF NEXT MEETING

(2min) 8:40

TO RESOLVE: Date of next meeting: Monday 14th April 2025, 7.30pm at West Harptree Memorial hall.

Diary: https://westharptreeparishcouncil.co.uk/diary-of-parish-council-meetings/

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APPENDICES

Appendix of links to documents and reports

Policies for Review

For upcoming reviews, refer to: Document review schedule

Correspondence

3/9/2025 – Bus Updates – X91ChewValleySprint

3/5/2025 – West Harptree Road – East Harptree Parish Clerk

3/5/2025 – “Agenda for Parish Liaison Meeting, Wednesday, 19th” – Corrina Haskins

27/2/2025 – 24-020/LC Notice of Making Speed Limits – Lewis Cox

21/2/2025 – Alert: 21 February (Trevor Wilmot) CS226 “ Theft f – Avon and Somerset Police

20/2/2025 – Updated Agenda – Chew Valley Area Forum – 27 Febru – Alison Wells

18/2/2025 – Public Meeting re Flood Risk in the Chew Valley – david.leverton2@btinternet.com

Planning Consultation Responses:

https://westharptreeparishcouncil.co.uk/documents/planning-applications/

To view further item notes and appendices, please view this document on our website