Clerk: Philip Edwards (CiLCA) clerk@westharptreeparishcouncil.co.uk
www.westharptreeparishcouncil.co.uk
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To Councillors: H Colton, C Gay, D Hooper, R Ireland, S McCombe, J Mitchell and E Weatherill (Chairman)

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 16th June 2025 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 11th June 2025

2506_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.

MEETING ADMIN

2506_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2506_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2506_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 19th May 2025 are confirmed as an accurate record and signed by Chairman.

REPORTS – To receive and note any reports:

2506_[5] Chairman’s Report

(5min) 7:52

• To receive a report from the Chairman
  • The funeral of Peter Wood
  • Planting on the triangle
  • Period of purdah
  • Closure of West Harptree Post Office
• Including: the funeral of Peter Wood, planting on the triangle, purdah, post office closure

2506_[6] Clerk’s Report

(5min) 7:57

• To receive a report from the Clerk
  • There is a BANES Ward Councillor election on 3rd July. The council is in a pre-election period with certain restrictions in place for sensitive activities.
  • To note: The certificate of exemption has been submitted to the external auditor and has also been posted on the website with the AGAR documentation
  • To note: The notice of public rights has been posted on the website

• To note: correspondence shared with council members.
  • Post Office Limited – West Harptree – BS40 6EA
  • Somerset Festival of Remembrance 2025 – Save the Date – 1 November 2025
  • Local Plan pre-options engagement – Parish and Town Council Briefing note

2506_[7] Meetings attended Reports

(4min) 8:02

• To note: any reports on meetings attended

2506_[8] Memorial Hall Reports

(4min) 8:06

• To note: any reports on hall matters

2506_[9] Highways Reports

(5min) 8:10

• To note: any reports on Highway matters, pavements and public rights of way.

2506_[10] Recreation Ground Reports

(5min) 8:15

• To note: any reports on the recreation ground
• Grass cutting contractor will not be cutting grass for 3 weeks from 21/7/25 to 14/8/25

2506_[11] FINANCE

(5min) 8:20

(a) Payments and income – see appendix 2025-06 Finance Reports

1. TO RESOLVE: payments to approve listed in finance report
2. To note: payments and Income listed in finance report
3. To note: bank reconciliation
4. To note: Year to date spend vs budget

2506_[12] PLANNING APPLICATIONS

(5min) 8:25

There were no outstanding consultation requests at the time of agenda publication

TO RESOLVE: Any instructions to the Clerk regarding planning applications published by BANES not listed above.

To note recent updates, see ‘West Harptree’ under ‘PARISH’ on BANES website:
https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch

2506_[13] ITEMS FOR ATTENTION OF THE CLERK

(3min) 8:30

• To note: any other items for attention of the clerk
• To note: any requests for business to be considered at the next meeting

2506_[14] DATE OF NEXT MEETING

(2min) 8:33

TO RESOLVE: Date of next meeting: Monday 14th July 2025, 7.30pm at West Harptree Memorial hall.

Diary: https://westharptreeparishcouncil.co.uk/diary-of-parish-council-meetings/

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APPENDICES

Appendix of links to documents and reports

https://westharptreeparishcouncil.co.uk/documents/planning-applications/

To view further item notes and appendices, please view this document on our website