Agenda & Notice of Parish Council Meeting, 13th November 2023, 7:30pm


Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), G Joyce (Vice Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 13th November 2023 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 8th November 2023

2311_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2311_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2311_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2311_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 9th October 2023 are confirmed as an accurate record and signed by Chairman.


2311_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2311_[6] Clerk’s Report

(8min) 7:57

  • To receive a report from the Clerk
  • Consideration of purchase of a replacement council laptop (see appendix)
    • TO RESOLVE: Approval and budget for purchase of a replacement council laptop
    • TO RESOLVE: Additional payment to petty cash float, with authority for this to be used to reimburse purchase of laptop by Clerk
  • To note: correspondence shared with council members (see appendix)

2311_[7] Meetings attended

(4min) 8:05

  • To note: any reports on meetings attended

2311_[8] Memorial Hall

(4min) 8:09

  • To note: any reports on hall matters

2311_[9] Highways

(5min) 8:13

  • To note: Dates in Nov and Dec 2023 had been reserved at the Memorial Hall for a potential council highways meeting. Following a response from BANES, new dates will be required during or after Jan 2024
  • To note: any reports on Highway matters, pavements and public rights of way.

2311_[10] Recreation Ground

(5min) 8:18

  • To note: any reports on the recreation ground

2311_[11] Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood

2311_[12] FINANCE

(10min) 8:27

(a) Payments and income – see appendix 2023-11 Finance Reports

  1. TO RESOLVE: Implementation of the Local Government Services pay agreement 2023, contractually applicable for staff from 1 April 2023
  2. TO RESOLVE: payments to approve listed in finance report
  3. To note: payments and Income listed in finance report
  4. To note: petty cash float
  5. To note: bank reconciliation

(b) Pension requirements

  1. TO RESOLVE: To confirm setting up NEST as the pension provider for pension enrollment
  2. TO RESOLVE: To set PAYE pension contribution levels at minimum statutory requirements to be collected by direct debit with NEST


(5min) 8:37

There were no outstanding consultation requests at the time of agenda publication



(3min) 8:42

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:45

TO RESOLVE: Date of next meeting: Monday 11th December 2023, 7.30pm at West Harptree Memorial hall.



Appendix of links to documents and reports:

2023-11 Finance Reports

Financial reports for the parish council meeting.

  • Posted: 6th November 2023
  • Version: 1.1

[DRAFT] Minutes of Parish Council Meeting, 9th October 2023, 7:30pm

Minutes and associated documents for the parish council meeting.

  • Version: 1.2
  • Status: DRAFT

Replacement Laptop

Laptop replacement options to consider

  • Posted: 7th November 2023
  • Version: 2

Appendix of Correspondence:

To view appendices, please view this document on our website