Agenda & Notice of Parish Council Meeting, 13th March 2023, 7:30pm

Parish Council Clerk: Philip Edwards |

To Councillors: C Gay, P Hutton (Vice Chairman), D Hooper, R Ireland (Chairman), G Joyce, J Mitchell, P Wood

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 13th March 2023 at 7.30pm. The agenda for the meeting appears below.

Philip Edwards, Clerk, 7th March 2023

4151. Public Participation Session

(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than three minutes, by addressing the Chairman.

4152. Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

4153. Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

4154. Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 20th February 2023 are confirmed as an accurate record and signed by Chairman.

4155. Reports

(a) Chairman’s Report

(5min) 7:52

  • Any urgent business as agreed by the Chair

(b) Clerk’s Report

(5min) 7:57

  • Members of the community are encouraged to stand for election in May – recruitment media has been updated and promoted as requested in the previous parish council meeting.
  • To note details in appendix regarding election posted on the website.
  • To note the notice regarding cancellation of bus routes and request for members of the community to support anyone without internet access with the new DRT bus scheme
  • To note correspondence shared with council members (see appendix)
  • Avon and Somerset Police neighbourhood team have been invited to attend future meetings. The clerk has subscribed to the neighbourhood watch alerts for the area.
  • ALCA are currently offering e-learning online training, including introduction to local councils course free to members of the council.

(c) Meetings attended

(4min) 8:02

  • To report on any meetings attended

(d) Memorial Hall

(4min) 8:06

  • To advise on hall matters

(e) Highways

(5min) 8:10

  • To update on Highway matters, pavements and public rights of way.
  • To review the Road Safety Fund, email sent 8/3/23 to council members

(f) Recreation Ground

(5min) 8:15

  • To receive any updates on the recreation ground
  • To review requests for a new bench in the recreation ground

(g) Defibrillator

(3min) 8:20

  • To review use and administration of the defibrillator
  • To review nominations for volunteers checking the defibrillator

(h) Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood

4156. Finance

(5min) 8:27

(a) Payments and income – see appendix 2023-03 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report,
    • TO RESOLVE: To authorise the clerk to make a bank payment to Zurich Municipal using the payee details set up in the account which have been checked against the invoice by Cllrs Hooper and Ireland
  2. To note: payments and Income listed in finance report
  3. To note: bank reconciliation
  4. TO RESOLVE: To enter a confidential session to review HR matters
  5. TO RESOLVE: To confirm staff salary scale for April 2023 in accordance with contract of employment

4157. Planning applications

(5min) 8:32

TO RESOLVE: Application Reference23/00759/FUL
Application Address: Easton , Bristol Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HQ
Proposal: Erection of car port following the demolition of garage.


4158. Church Clock

(4min) 8:37

To review correspondence from the church regarding repairs.
TO RESOLVE: Action required on church clock repairs.

4159. Coronation Plans

(5min) 8:41

To review coronation plans and any requirement for road closures.
TO RESOLVE: Decision to order any coronation mugs or other options if required.

4160. Annual Parish Meeting

(4min) 8:46

To review plans for the annual parish meeting in May. (must be between 1st March and 1st June, and after 6pm) Ref:
TO RESOLVE: Date of the annual parish meeting: 15th May 7:00pm to 7:30pm.

4161. Items for attention of the Clerk

(3min) 8:50

To note any other items for attention of the clerk and any requests for business to be considered at the next meeting.

4162. Date of Next Meeting

(2min) 8:53

TO RESOLVE : Date of next meeting: Monday 17th April 2023, 7.30pm at West Harptree Memorial hall.


Appendix of links to documents and reports:

2023-03 Finance Reports

Finance Reports for the Parish Council meeting

  • Created: 8/3/2023
  • Version: 1.0

Becoming a Parish Councillor

Details on becoming a Parish Councillor, including election details and co-option details

  • Created: 6/2/2023

Fwd: Planning Report

Planning report from Cllr J Mitchell

  • Posted:

Local Government Elections Briefing 2023

Timetable of dates for the May 2023 elections and nomination papers

  • Created: 7/2/2023

Minutes of Parish Council Meeting, 20th February 2023, 7:30pm

Minutes for the monthly parish council meeting

Photo ID needed to vote at May elections

On Thursday 4 May 2023 local elections are taking place in Bath and North East Somerset.
Changes to legislation mean that voters will need to show photo ID when voting in person at a polling station

  • Created: 7/2/2023

Appendix of Correspondence:

To view appendices, please view this document on our website

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  • Version: 1.1