Agenda & Notice of Parish Council Meeting, 12th June 2023, 7:30pm

Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), G Joyce (Vice Chairman), J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 12th June 2023 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 7th June 2023

2306_[1] Public Participation Session

(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than three minutes, by addressing the Chairman.

2306_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2306_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2306_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 15th May 2023 are confirmed as an accurate record and signed by Chairman.

2306_[5] Reports

(a) Chairman’s Report

(5min) 7:52

  • The Chairman would like to thank all the volunteers who helped with the triangle planting in May.
  • Any urgent business as agreed by the Chair

(b) Clerk’s Report

(8min) 7:57

  • To received a report from the Clerk
  • To note correspondence shared with council members (see appendix)
  • TO RESOLVE – response regarding Green Space nominations for new local plan
  • TO RESOLVE – informal consultation request regarding TRO

(c) Meetings attended

(4min) 8:05

  • To report on any meetings attended

(d) Memorial Hall

(4min) 8:09

  • To advise on hall matters

(e) Highways

(5min) 8:13

  • To update on Highway matters, pavements and public rights of way.

(f) Recreation Ground

(5min) 8:18

  • To receive any updates on the recreation ground

(g) Ward Councillor’s Report

(4min) 8:23

  • To receive a report from BANES District Cllr David Wood

2306_[6] Finance

(5min) 8:27

(a) Payments and income – see appendix 2023-06 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: petty cash float
  4. To note: bank reconciliation

2306_[7] Planning applications

(5min) 8:32

There are no outstanding planning consultation requests


2306_[8] Items for attention of the Clerk

(3min) 8:37

To note any other items for attention of the clerk and any requests for business to be considered at the next meeting.

2306_[9] Date of Next Meeting

(2min) 8:40

TO RESOLVE : Date of next meeting: Monday 10th July 2023, 7.30pm at West Harptree Memorial hall.


Appendix of links to documents and reports:

2023-06 Finance Reports

Finance Reports for the Parish Council meeting

  • Posted:
  • Version: 1.2

Fwd: WHPC Report

Ward Councillor’s Report

  • Posted:

Minutes of Annual Parish Council Meeting, 15th May 2023, 7:45pm

Minutes for the 2023 annual parish council meeting

Appendix of Correspondence:

To view appendices, please view this document on our website