Agenda & Notice of Parish Council Meeting, 10th June 2024, 7:30pm


Clerk: Philip Edwards (CiLCA)
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), S McCombe, J Mitchell and E Weatherill (Vice Chairman)

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 10th June 2024 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 5th June 2024

2406_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2406_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2406_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2406_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 13th May 2024 are confirmed as an accurate record and signed by Chairman.

REPORTS – To receive and note any reports:

2406_[5] Chairman’s Report

(5min) 7:52

  • To receive a report from the Chairman

2406_[6] Clerk’s Report

(8min) 7:57

  • To receive a report from the Clerk
    • The Asset of Community Value application for the village shop has been submitted
  • To note: correspondence shared with council members listed in the appendix.

2406_[7] Meetings attended Reports

(4min) 8:05

  • To note: any reports on meetings attended

2406_[8] Memorial Hall Reports

(4min) 8:09

  • To note: any reports on hall matters

2406_[9] Highways Reports

(10min) 8:13

  • To note: any reports on Highway matters, pavements and public rights of way.
  • To review: Lighting queries raised regarding Ridge Crescent

2406_[10] Recreation Ground Reports

(10min) 8:23

  • To note: any reports on the recreation ground
  • To review: Questionnaire progress regarding refurbishment of the playground

2406_[11] Ward Councillor’s Report

(4min) 8:33

  • There will be no report from the Ward Councillor during the period of purdah

2406_[12] FINANCE

(5min) 8:37

(a) Payments and income – see appendix 2024-06 Finance Reports

  1. TO RESOLVE: payments to approve listed in finance report
  2. To note: payments and Income listed in finance report
  3. To note: bank reconciliation


(10min) 8:42

TO RESOLVE: Application Reference24/01767/FUL
Application Address: Parcel 0956, Harptree Hill, West Harptree, Bristol, Bath And North East Somerset,
Proposal: Erection of detached single storey three bedroom house following demolition of existing metal shed.

To review: Harptree Hill planning application
To review: Response from BANES re letter on the new local plan and housing requirement

TO RESOLVE: Any instructions to the Clerk regarding planning applications published by BANES not listed above.

To note recent updates, see ‘West Harptree’ under ‘PARISH’ on BANES website:


(3min) 8:52

  • To note: any other items for attention of the clerk
  • To note: any requests for business to be considered at the next meeting


(2min) 8:55

TO RESOLVE: Date of next meeting: Monday 8th July 2024, 7.30pm at West Harptree Memorial hall.



Appendix of links to documents and reports

2024-06 Finance Reports

Financial reports for the parish council meeting.

  • Posted: 3rd June 2024
  • Version: 1

[DRAFT] Minutes of Annual Parish Council Meeting, 13th May 2024, 7:45pm

Minutes and associated documents for the parish council meeting.

Planning Report June 2024

  • Posted: 30th May 2024


To view further item notes and appendices, please view this document on our website

  • Version: 1.2