Clerk: Philip Edwards (CiLCA) clerk@westharptreeparishcouncil.co.uk
www.westharptreeparishcouncil.co.uk
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To Councillors: H Colton, C Gay, D Hooper, R Ireland (Chairman), S McCombe, J Mitchell and E Weatherill

You are summoned to attend a meeting of West Harptree Parish Council to be held at West Harptree Memorial Hall on Monday 14th April 2025 at 7.30pm. The agenda for the meeting appears below. Philip Edwards, Clerk, 9th April 2025

2504_[1] Public Participation Session

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.

MEETING ADMIN

2504_[2] Apologies for Absence

(2min) 7:45

To note and decide on apologies for absence.

2504_[3] Declaration of Interest

(2min) 7:47

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2504_[4] Confirmation of Minutes

(3min) 7:49

TO RESOLVE: The Parish Council meeting minutes of Monday 17th March 2025 are confirmed as an accurate record and signed by Chairman.

REPORTS – To receive and note any reports:

2504_[5] Chairman’s Report

(5min) 7:52

• To receive a report from the Chairman

2504_[6] Clerk’s Report

(8min) 7:57

• To receive a report from the Clerk

• To note: correspondence shared with council members listed in the appendix.

2504_[7] Meetings attended Reports

(4min) 8:05

• To note: any reports on meetings attended

2504_[8] Memorial Hall Reports

(4min) 8:09

• To note: any reports on hall matters

2504_[9] Highways Reports

(5min) 8:13

• To note: any reports on Highway matters, pavements and public rights of way.

2504_[10] Recreation Ground Reports

(5min) 8:18

• To note: any reports on the recreation ground
• TO RESOLVE: Purchase of a bench for the playground

2504_[11] Ward Councillor’s Report

(4min) 8:23

• To receive a report from BANES District Cllr David Wood

2504_[12] FINANCE

(10min) 8:27

(a) Payments and income – see appendix 2025-04 Finance Reports

1. TO RESOLVE: payments to approve listed in finance report
2. To note: payments and Income listed in finance report
3. To note: bank reconciliation
4. TO RESOLVE: The new financial year budget and opening balance
5. TO RESOLVE: Review of end of year spend against budget for 2024-25
6. TO RESOLVE: Review of general reserve and any adjustments to earmarked reserves.
   • To review: rationale for earmarked reserves
   • To review: level of general reserve in relation to risks
7. TO RESOLVE: The council accounts are prepared on a receipts and payments basis. There are no litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end that have a financial impact on this authority. The contract assigned for £16,090.17 +VAT in 24/25 to upgrade the playground has funds set aside in the ear marked reserves to meet this financial obligation.
8. To note: All expenditure and income continues to be transacted under the General Power of Competence unless otherwise stated on the financial reports.

2504_[13] PLANNING APPLICATIONS

(7min) 8:37

TO RESOLVE: Application Reference: 25/00920/OUT
Application Address: New Manor Farm , Bath Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HW
Proposal: Outline planning application with all matters reserved for the construction of a domestic garage and carport

TO RESOLVE: Application Reference: 25/00923/OUT
Application Address: New Manor Farm , Bath Road, West Harptree, Bristol, Bath And North East Somerset, BS40 6HW
Proposal: Outline planning application with all matters reserved for the construction of a building to be used as a nursery school (in addition to the existing building)

TO RESOLVE: Any instructions to the Clerk regarding planning applications published by BANES not listed above.

To note recent updates, see ‘West Harptree’ under ‘PARISH’ on BANES website:
https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch

2504_[14] POLICIES FOR REVIEW

(5min) 8:44

• To Note: Any items for attention of the clerk regarding upcoming policy reviews, refer to: Document review schedule

2504_[15] ITEMS FOR ATTENTION OF THE CLERK

(3min) 8:49

• To note: any other items for attention of the clerk
• To note: any requests for business to be considered at the next meeting

2504_[16] DATE OF NEXT MEETING

(2min) 8:52

TO RESOLVE: Date of next meeting: Monday 19th May 2025, 7.30pm at West Harptree Memorial hall.

Diary: https://westharptreeparishcouncil.co.uk/diary-of-parish-council-meetings/

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APPENDICES

Appendix of links to documents and reports

Policies for Review

For upcoming reviews, refer to: Document review schedule

Correspondence

8/4/2025 – Flood Warden Newsletter Spring 2025 – Flood Wessex

7/4/2025 – Chew Valley 10k – Sunday 1st June 2025 – Denise Mellersh

31/3/2025 – B&NES Interagency Bulletin – Community Engagement Team – B&NES

24/3/2025 – Mendip Hills National Landscape Press Release – Im – Mendip Hills

Planning Consultation Responses:

https://westharptreeparishcouncil.co.uk/documents/planning-applications/

To view further item notes and appendices, please view this document on our website